Manual time clock solutions can be tedious, hard to work with, and often don’t fit large companies very well. With the right online time clock, you will find it easier to automate time tracking, and that can help you save lots of time and money. Transitioning from a manual time clock to an online-based time tracking solution is not that complicated; all you need to do is go through the guidelines listed below.
Identify what you need from the automated time clock system
You need to identify what you need from the employee timesheet software. This will help improve on your current manual time tracking process and make things much easier. Ask people from all departments; it will give you a good idea of what is expected from your chosen online time clock. Proper evaluation of what features might be required is extremely important, as it will offer a great insight into what possible solution works better for you.
Every automated online timecard system has its own set of features. So which features and functions should you focus on? Try to pay attention to hardware options, what features are specific to your business, and so on. Check if there are any integrations too, these might help make your business processes and payroll processing even better and faster. Other things like deployment speed can also be important.
Data collection methods and compliance
The data collection method used by your online time clock matters as well. Some companies use mobile-only solutions; others go with a desktop-based one. A comprehensive time and attendance app will make things easier and more convenient, so we recommend keeping that in mind when you implement an automated time clock. Think about compliance, too, as your solution might need to comply with the HIPAA, Fair Labor Standards, FairPay rules, and many others.
Should you pick a software-as-a-service solution or licensed software?
Both of them use a license, but for licensed software, you usually pay once, and that’s it. For SaaS, you will end up paying a monthly or yearly fee. With that being said, SaaS tends to be a lot better since it’s online-based, and it delivers new features much more frequently along with new updates as well. You can also access the solution from anywhere, and there are different pricing structures based on your requirements.
Do you need any extra functions?
Some just need an automated time clock, and that’s it. Other companies want a system that delivers extra features like employee scheduling and management, labor costs, job codes, biometric clocking, and so on. A complex, more comprehensive automated time clock can make a huge difference. Keep in mind the price structure, and don’t hesitate to complete a return on investment analysis. This will help you identify if the automatic time clock system is the right one for you. It’s also important to talk with the vendor and see what solutions they provide if they help with the transition process.
Finding the best online time clock system provider is extremely important. You want a system that is comprehensive, yet also customizable to suit your requirements. Buddy Punch is one of the best online time clock system providers on the market, with a lot of experience in this field and a plethora of features to meet your business time tracking needs. With Buddy Punch, switching from a manual time clock to an online system is very easy, and you have control over the entire process every step of the way. Give it a try today, and you will be very impressed with the unique features and capabilities provided by the software!